Request
Please would you supply the following data
- The number of payroll staff employed in your organisation that claimed personal expenses in connection with their work in a defined time period. The expenses should not include capital expenditure.
- The total value of personal expenses in connection with work reimbursed to those staff in that period
- The length of that time period. This can be chosen to make it easy to get data. Ideally it should be a quarter or a year, since a month data may be atypical
- The start of that period
- A breakdown of the total expense by sub category e.g. travel, subsistence, stationery, miscellaneous
- But, any alternative breakdown would be acceptable
- Does your organisation provide a credit or charge card for paying for expenses
- Which range of job roles are able to use an organisation credit or charge card for paying for expenses
- The standard method used for claiming expenses. Hard copy form – please give reference, on-line system, credit card account, other
- How expenses are paid back to staff – e.g. wire to bank account, by cheque, other
- The frequency of reimbursement – e.g. monthly, quarterly, other
- Any information relating to the above questions specific to your organisation that should be noted before comparing your data with that from equivalent organisations
Our Response
I refer to your email requesting information in respect of NHS East Midlands expenses.
I can confirm in accordance with S.1 (1) of the Freedom of Information Act 2000 (FOIA) that we do hold most of the information requested which can be found in the attached pdf table.
However, we have been unable to provide a breakdown of expenses that you have requested. This is because our finance systems are not configured in a way that allows us to identify the information in the format requested. We have estimated that collating this information separately in respect of each member of staff would exceed the appropriate limit as set out in the Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004. The limit set down by the regulations for public authorities is £450, which amounts to a maximum of 18 hours of search and retrieval time charged at £25.00 per hour, the hourly rate also specified in the regulations. Under section 12 of the Freedom of Information Act 2000 NHS East Midlands is therefore not obliged to provide this information to you
I hope that this information is of use. If you are dissatisfied with the way in which we have dealt with your request you can ask us to review our decision by writing to:-
Mr Moosa Patel
Director of Corporate Affairs
NHS East Midlands
Octavia House
Interchange Business Park
Bostock's Lane
Sandiacre
Nottingham
NG10 5QG
If at the conclusion of any review you remain dissatisfied you may complain to the Information Commissioner who can be contacted at:-
The Office of the Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
